How to Rent Mailing Lists

Three Tips to Find the Best Mailing List for Your Direct Mail

Oct 15, 2008

Smart marketers love direct mail because it is measurable and actionable. You can easily determine which marketing efforts paid off, and which fell short of expectations.

Although postage and print costs continue to rise, direct mail marketing remains a vital part of the typical small business marketing mix. To add direct mail to your marketing mix, you’ll need a mailing list. Most companies can generate lists of current customers to create a house file for customer retention marketing. Acquisition marketing, or attracting new customers through direct mail acquisition marketing, usually requires renting a mailing list. If you’ve never rented a mailing list, here are three tips to get you started.

Three Tips for Renting Direct Mail Lists

Mailing lists are rented for a set number of uses. You cannot buy a list outright, nor can you rent it once and then use it multiple times without paying the list owner the appropriate rental fees. Consider renting a home. You wouldn’t pay for one month’s rent and then expect to live there your whole life rent-free, would you? List owners ‘seed’ mailing lists with recipients who track and monitor list usage. Begin your mailing list project by knowing how many times you plan to use your list. Most companies choose one time use until they know the list works for them.

Create a customer profile, outlining the demographics of the most likely customer. What are you selling? What do you want to get from your mailing? A pediatric dentist will rent an entirely different list from a hotel chain in a tourist town. Knowing your target customer and developing a specific profile helps you narrow down the myriad list choices. A basic customer profile outlines the gender, location, income, age bracket, and likes/dislikes of the customer. Companies that provide lists offer their customers many choices in selecting the right recipients. Often you will find selections along demographic information or recency of purchase or response. Choose the list selections that narrow down the target to the people most likely to respond to your offer. If the company offers names that have responded to offers in the last three months, a truism in direct marketing is that recent behaviors predict future behaviors, so it’s worth spending some money to rent these names.

If you’re printing and mailing from a vendor, order an electronic file. The standard addressing method today is ink jet. Names, addresses, and bar codes that are easily read by post office machines are ink jet printed directly onto the mail piece. Small businesses who plan to send their own mailings may wish to order peel and stick labels. Ordering preprinted labels saves time. If ordering an electronic file, the file format called ASCI (pronounced “ask-eee”) easily converts into Excel, Access, or other standard software.

The copyright of the article How to Rent Mailing Lists in Marketing/PR is owned by Jeanne Grunert. Permission to republish How to Rent Mailing Lists in print or online must be granted by the author in writing.